Human Resources/ Accounting

Human Resources Coordinator and Accounting Assistant

 

***A working knowledge of computers, Microsoft Office (Outlook, Excel, Word) and QuickBooks is necessary to perform these duties.***

 

We are looking for a Human Resources Coordinator/Accounting Assistant to join our team.  In this role you will be responsible for performing HR-related duties at a highly professional level along with several accounting functions.   You must be a critical-thinking, intelligent, self-starting, solutions-oriented, adaptable, multi-tasking, tech-savvy, ethical, detail-oriented, creative, well-organized, knowledgeable about federal, NY and NYC employment laws, team-player, good writer and an effective communicator.

 

 

  1. Accounting:
    1. Accounts Receivable:
      1. Input new projects
      2. Creating estimate in QB
  • Recording cash receipts
  1. Invoicing customers
  2. Sending out monthly statements
  3. Follow-up on collections calls when necessary
  1. Accounts Payable:
    1. Inputting vendor invoices in QB and or Corecon
    2. Prepare weekly accts payable invoices to be paid
  • Review and Enter bi-weekly Employee Expense reports in QB
  1. Download / Input monthly credit card statements in to QB and reconcile
  1. Human Resources:
    1. Oversee recruitment/hiring/on-boarding processes
    2. Oversee health benefits, leave benefits, employee relations, and document management staff
    3. Exit interviews
    4. Create and update job descriptions, post and track jobs on rapidly changing organizational needs.
    5. Support C-Suite team on HR-related matters
    6. Update and maintain Org Chart
    7. Review and update handbook
    8. Review and update policies
    9. Review and track PTO
    10. Review and maintain annual medical benefits coverage with ADP Total Source
  1. Other special projects as assigned

 

Knowledge, Skills and Education Qualifications:

 

  • Proficient in Microsoft Office including Excel, Word, and Outlook
  • Familiar with QuickBooks
  • Minimum of 3 years experience
  • Ability to multi-task and prioritize
  • Creative problem solver, effective communicator
  • Implements and sustains Human Resources initiatives
  • Knowledge of health and leave benefits and processes, FMLA, NYS PFL, and EEO laws including reasonable accommodation
  • Proven ability to listen proactively and learn

 

BENEFITS:

  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Life Insurance
  • Retirement Plan
  • Disability Insurance
  • Vacation Pay
  • Holiday Pay